Real Estate Transaction Import App

21/02/2025
Knowledge

How To

The Real Estate Transaction Import App is a LEAP Partner add-in that is designed to import Statement of Account entries from other Conveyancing platforms to LEAP.

The app provides users the functionality to import transaction on a per matter basis, multiple matters at once, as well as the ability to import transaction levy entries that effectively populate on LEAP’s internal reports.

Initial Setup

From the LEAP Matter List, click the LEAP Menu > Marketplace.

The LEAP Marketplace will open in a new window.
From the All Apps section, select Real Estate Transaction Import App.
Click Enable.

How to Access

Click to edit heading

For the first time only, Real Estate Transaction Import App will request permission to access some details required.

Click Allow to continue.

Matter

Open the matter.
Click the General Account > Expense Recoveries tab.
Click Transaction Import (Real Estate Transaction Import App).

The Real Estate Transaction Import will open in a new window.

Configuration

Expense Recovery Codes

Prior to using the app, the user must ensure that the applicable Expense Recovery Codes are added to LEAP. The Cost Recovery Code ID must match the Cost Recovery Code in your other Conveyancing platform.

The user will receive an error if the expense recovery is not configured correctly.

Follow the steps below to create the applicable expense recoveries:

From the LEAP Matter List, click the LEAP Menu > Settings > Application Settings.

The LEAP Application Settings will open in a new window.
Select Accounting > Activity Codes > Expense Recovery.
Click New Expense Recovery Code.
Enter the applicable details:
1. Recovery Code = other Conveyancing platform's Cost Recovery Code ID
2. Tax Code: entry imported to LEAP will populate tax amount based off recovery code setting.

Correct Matter Number

The Real Estate Transaction Import App requires the matter number in LEAP to be an exact match to the matter number in your other Conveyancing platform. If the user tries to import transactions from other Conveyancing platforms without first opening the file in LEAP, the following error will occur:

How to Import Transactions from other Conveyancing Platforms to LEAP

From the LEAP Matter List, click the LEAP Menu > Accounting > Transactions Import.

The Real Estate Transaction Import will open in a new window.
Tax Code for Fees is automatically set to "ON - HST on Sales". The user may modify if applicable.
Click Browse to locate the other Conveyancing platform's Zip File.
- Select the exported file from your other Conveyancing platform (defaults to the user's Downloads folder within their local drive).
Once the file is chosen, click Import.

The transaction details will display prior to import.
Select Save & Finish to finalize the import.

Matter

Open the matter.
Click the General Account > Expense Recoveries tab.
Click Transaction Import (Real Estate Transaction Import App).

The Real Estate Transaction Import will open in a new window.
Tax Code for Fees is automatically set to "ON - HST on Sales". The user may modify if applicable.
Click Browse to locate the other Conveyancing platform's Zip File.
- Select the exported file from your other Conveyancing platform (defaults to the user's Downloads folder within their local drive).
Once the file is chosen, click Import.

The transaction details will display prior to import.
Select Save & Finish to finalize the import.

Results of Import

Displays the number of fee and disbursement transactions created, as well as any errors (if any).

Matter Ledgers after Import

The imported entries now reside within the Time & Fees and General Account > Expense Recoveries tabs on the corresponding matters.

Time & Fees

General Account > Expense Recoveries

Multiple Matter Import

The Real Estate Transaction Import App enables firms to import multiple matter transactions at once.

The steps are the same as importing a single matter’s transactions:

Open the app via Menu or the Matter (see How to Access section).
Click Browse to locate the other Conveyancing platform's Zip File.
- Select the exported file from your other Conveyancing platform (defaults to the user's Downloads folder within their local drive).
Once the file is chosen, click Import.
Select Save & Finish to execute the import.

Transaction Levy Entries

Transaction Levy entries may be imported from other Conveyancing platform's to LEAP. These entries will automatically display within LEAP’s Transaction Levy reporting.

For more information regarding the Transaction Levy App, click here.

Conclusion

Once the applicable transactions have been imported, the user may now create an invoice and transfer the trust funds accordingly.

Last Modified Date

21/02/2025 4:35 am

Title

Real Estate Transaction Import App

URL Name

Real-Estate-Transaction-Import-App-CA

Resolution