Application Settings - Bank Accounts

Sep 17, 2025
Knowledge

How To

In order to process financial transactions including receipts and payments within LEAP, you will need to set up default Operating and Trust accounts within the LEAP Application Settings.

The operating account must be set up in LEAP and QuickBooks/Xero, while the trust account is set up in LEAP only. It is possible to have multiple operating or trust accounts within LEAP. However, there must be a default account for both the operating and trust accounts. If you need to change from the default account to another account, this is done at the time of creating a payment or receipt.

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Desktop: Click the LEAP Menu > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

Web: Click > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

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If you're looking to transferring transactions from one Trust Account to another, please contact LEAP Support or a LEAP Certified Bookkeeper. This is a complex procedure and it is strongly recommended to seek advice before attempting the process.

How Do I Setup a Bank Account?

Go to LEAP Menu > Settings > Application Settings.
Click Accounting > under Bank Accounts > Operating Account or Trust.
Click New Account to add an Operating or Trust account and complete the details.
- If the account is an Operating Account, a GL Account Code must be entered. This account code is found in your General Ledger software, alongside the Operating Account.
- To edit an existing account, select an entry from the table.
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Please note that you will need to create separate Operating Accounts for each credit card, with GL codes that match the 'Chart of Accounts' in your accounting software. If you have multiple credit cards, you will need to create a corresponding number of Operating Accounts.
Click Save.
Continue to add as many accounts as required.

The next step is to select the accounts to be used as the default accounts for your Operating and Trust accounts.
Click Accounting > under Bank Accounts > Operating Account or Trust.
Click Default Accounts.
Select your Default Operating Account Account from the drop-down list.
Select your Default Trust Account from the drop-down list.
Click Save.

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Users may see the message 'ERROR! Account cannot be deleted' when trying to delete an account. An account cannot be deleted once the accounting transaction in LEAP involving a bank account is finalised. However, you can still rename the account for differentiation.

How Do I Update the Last Check Number for an Operating or Trust Account?

To update the Last Check Number for an Operating Account or Trust Account:

Go to LEAP Menu > Settings > Application Settings.
Click Accounting > under Bank Accounts > Operating Account or Trust.
Click on your Default Operating Account or Trust Account.

The Edit Account window will open.
Update your Last Check number in the Last Check No. field.
Click Save.

How Do I Update the Last Wire Number for an Operating or Trust Account?

To update the Last Wire Number for an Operating Account or Trust Account:

Go to LEAP Menu > Settings > Application Settings.
Click Accounting > under Bank Accounts > Operating Account or Trust.
Click on your Default Operating Account or Trust Account.

The Edit Account window will open.
Update your Last Wire number in the Last Wire No. field.
Click Save.

How Do I Reactivate a Bank Account?

To reactivate a bank account, follow these steps:

Go to LEAP Menu > Settings > Application Settings.
Click Accounting > under Bank Accounts > Operating Account or Trust.
Click Verify next to the unverified bank account that you wish to reactivate.

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Once a trust account is closed, the account can be archived by clicking Archive.

Last Modified Date

9/17/2025 9:25 PM

Title

Application Settings - Bank Accounts

URL Name

Set-up-your-LEAP-Accounting-Options

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