Creating a General Account Payment Received

14/01/2026
Knowledge

How To

Learn how to create and reverse General Account Payments Received on LEAP Desktop and Web. Navigate through a streamlined process, from entering client details to applying payments and generating payments received.

Desktop
Web

Create a New General Account Payment Received

Create a General Account Payments Received for the payment of finalized invoices using these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the General Account > Expenses & Receivables tabs.
Click Receive Payment on the toolbar.

A General Account Payments Received can only be issued for Invoices in Final status, not in Draft status.
Enter or select the client in the Mailing Address. Type directly into the textbox or click the matter selector to choose the person the Card List, then click Select.
Enter the Total amount. This might be a full or partial payment.
Choose a Payment Type by clicking the matter selector and choosing an option from the list, then click Select.

Once you have chosen the Payment Type and depending on your selection, you may want to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the bank account details fields. Click OK.

Click to edit heading

If you have selected either EFT or Credit Card as your payment type and you have multiple bank accounts in LEAP, you can change the bank account to be used for the payment.
Enter a Memo.
Enter a Reference No. if you are not using automatic sequential numbering.

Click to edit heading

With auto-reference numbering enabled, the next number will be automatically assigned. Ensure that the Last EFT number is correctly set in LEAP Menu > Settings > Application Settings > Accounting > Bank Accounts > General / Trust.

If you notice that payment numbers are being skipped, it could be because the number has already been used. To verify, navigate to LEAP Menu > Accounting > Search Transactions and search by the transaction number.
Enter or select a Date.
(Optional) Click and select to display all open invoices for the debtor or all open invoices for all matters.

Select "All Open Invoices" from the dropdown to view invoices across various matters and clients.
Click into the Apply field for every invoice(s) you want to apply the payment to and enter an amount. The total applied amount must equal the amount entered in Total.

Click to edit heading

For more information regarding the New Retainer Line, click here.
(Optional) Click print on the toolbar to print the payment once it's been saved.

If you have multiple templates, the Select Precedent window will open when you click print . Select the template you want to use, then click Select.
(Optional) Click mail on the toolbar to email the payment once it's been saved.
Click Save & Close.

The payment will be recorded in the matter under the General Account > Expenses & Receivables tabs.
Click to edit heading
You have two other Save options:
- Save & New Bank Deposit - save & closes the payment and automatically opens a new bank deposit. For more information on bank deposits, click here.
- Save & New - saves the payment and automatically opens a new receive payment window.

Reverse a General Account Payment Received

Reversing a multi-payment will reverse all portions of the payment for all the associated matters.

To reverse a General Account Payments Received, follow these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the General Account > Expenses & Receivables tabs.
Open the payment.
Click reverse transaction on the toolbar.
Edit the Memo, if required.
(Optional) Click print on the toolbar to print the reversal once it's been saved.
(Optional) Click mail on the toolbar to email the reversal once it's been saved.
Click Save & Close.

The reversal will be recorded in the matter under the General Account > Expenses & Receivables tabs.

Create a New General Account Payment Received

Create a General Account Payments Received for the payment of finalized invoices using these steps:

Open the matter.
Hover over the General Account tab and click Expenses & Receivables.
Click Receive Payment to open the General Account Receive Payment window.

A General Account Payments Received can only be issued for Invoices in Final status, not in Draft status.
By default, the Debtor's Mailing Address field displays the current matter client's name and address. Click to change it from the window. You can also directly type a name and address into the Debtor's Mailing Address textbox by deleting the existing information then entering the new details.
Enter the Total amount. This might be a full or partial payment.
Select a Payment Type from the drop-down list. Once a payment type is selected, the Payment Type Details window displays.

Complete the relevant information in the window and click Add. If you need to change any of the payment type details at any stage, click the pencil icon .

Click to edit heading

If you have selected either EFT or Credit Card as your payment type and you have multiple bank accounts in LEAP, you can change the bank account to be used for the payment.

Enter a Reference No. if you are not using automatic sequential numbering.
Enter or select a Transaction Date.
Enter a Memo.
(Optional) Click and select to display all open invoices for the debtor or all open invoices for all matters.
Click into the Apply field for every invoice(s) you want to apply the payment to and enter an amount. The total applied amount must equal the amount entered in Total.
(Optional) Click New Line under the Memo section of the Apply To Invoice(s) section of the receive payment window. A Retainer/Credit line will appear at the bottom of the Apply To Invoice(s) section.

Click into the Apply field for the credit line and enter the amount of the over-payment.

The retainer/credit line will be added to the total of the invoice and will be available within the Retainer & Credits Ledger upon saving the payment received.
(Optional) Toggle the Print/Email option On to print or email the payment once it's been saved.
Click Save.

The payment will be recorded in the matter under the General Account > Expenses & Receivables tabs.

Reverse a General Account Payment Received

Reversing a multi-payment will reverse all portions of the payment for all the associated matters.

To reverse a General Account Payments Received, follow these steps:

Open the matter.
Hover over the General Account tab and click Expenses & Receivables.
Open the payment.
Click Reverse at the bottom of the General Account Payment Received window.

The window will change to General Account Reverse Payment Received.
Edit the Memo, if required.
(Optional) Click Print/Email to print or email the reversal.
Click Save.

The reversal will be recorded in the matter under the General Account > Expenses & Receivables tabs.

Last Modified Date

14/01/2026 6:34 am

Title

Creating a General Account Payment Received

URL Name

Creating-a-General-Account-Payment-Received-CA

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